Portal Chileno - Computación Para Todos - Issue 3
Portal Chileno
Comunidad Chileno-Canadiense de Edmonton

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Issue 3

In the last edition, we began to promote this new section about computers. In the past, the field of computing was restricted to only those who had access to them. Today, with the expansion of technology, a large portion of the population now has a personal computer. These new computers are easy to use, and are nothing like the old processors which required many years of study to operate. However, today's computers are still not perfect. There are times that we have problems with them that we can not solve alone.

Here we will try to highlight some of the most common problems and the solutions. This section is divided into three areas. The first is about a specific problem, and/or information about operating systems, browsers, and programs in general. The second has useful advice, tips and tricks. The third section gives indispensible links, which are interesting for both the newbie and the seasoned techie.

In the future, we would like to group these problems in terms of the distinct application or system. As well, the tips we give on the user of Office (Word-Excel-Access-Power Point), operating systems (Windows 98-ME-2000-XP), browsers (Internet Explorer-Netscape Navigator-Opera-etc), security (antivirus-firewall) and other applications, will be distributed according to the category. This will come with time, and in the meantime we will continue to provide smaller but useful pieces of information.


A loyal listener of the program Portal Chileno called us with the following question: Guys, you are so cool. How do I do an email attachment?

Dear O.R de A.: In order to answer your question, we have described the steps to take below.

Sending an attachment by email

You have that perfect picture to send to a friend, or a document that you have to send to a person, and you want to send it by email. How can this be done? The answer is: by using email attachments.

The following steps demonstrate how to successfully send an email attachment using Outlook Express 6. These steps are not much different for those of you using Outlook Express 5 or lower, or Outlook 2000 or lower. Most other email programs also allow you to attach a file to your email, however the steps may be different than those described below.

1. First, open Outlook Express. Click on the button "Create Mail", shown in Figure 1, to compose a new email message. The "New Message" window will appear.

Figure 1    

2. Enter the email address of the person you are sending the email to, the subject, and type the message, just like you would for any email you send. Now you are ready to do the attachment. Click on the "Attach" button on the toolbar (circled in Figure 2).

  Figure 2

3. After clicking on the "Attach" buttom, a dialog box will pop up that allows you to select the file you want to attach. (See Figure 3)

  Figure 3

The default directory is "My Documents". If the file you want to send is located in another place on your computer, go to that place. For example, if the file you wanted was located in the folder "portalChileno", then you would click on the down arrow beside the text "My Documents" (see Figure 4), and then click on the folder labeled "portalChileno" from the list that drops down. The file names then appear in the larger space.

  Figure 4

4. Find the file that you want to send, and click on it to select it. The name of the file you selected will appear in the space beside the text "File Name:" (see Figure 5). In this example, the file selected is called "datosUtiles.doc." In order for the attachment to work the file name must appear in this space. Then click on the Attach button.

  Figure 5

5. After you click on the Attach button, your email message will show again, and now you will see a new line called "Attach:" and the file name you selected is displayed (see Figure 6). This file is now attached to the email.

Figure 6

The number after the file name, 29.5 KB in this example, indicates the size of the file. Most documents are not very big. However, if you are sending a picture or movie, you must be careful because these files are generally very large. Some email services do not allow attachments that are larger than a certain size. For example, Hotmail users can not send an attachment larger than 1 MB.

Note: 1MB = 1024 KB

6. To send you email, simply click the Send button. Your email will be sent along with the attachment. If the attachment is large, it may take a few minutes for the email to be sent, depending on your connection speed (a cable modem will send it much faster than a 56K telephone modem). Just be patient.

Sending multiple attachments

You can send more than one attachment with a single email. Simply repeat the steps above for each file you want to attach. All attachments will display in the Attach field, as shown by the circled area in Figure 7.

  Figure 7

Remember that often there is a limit on the size of attachments allowed. In the case of multiple attachments, the sum of all file sizes gives the total size. In the example below, the total size is 329.5 KB. That size should be well within the range of most email services. If you look below at Figure 8, you will see that the total attachment size is well over 5 MB. You probably will not be able to send this email.

Removing an Attachment

If you make a mistake and accidentally attach the wrong file, or realize that the file you attached is too large (as in Figure 8 below), do not fear. It is possible to remove an attached file.

  Figure 8

Click on the file name that you want to remove. It will become highlighted. Then press the Delete key on your keyboard (it is labeled Del). The highlighted file will be removed from the list.

Opening Attachments

Always have caution when you receive an attachment, even if it is from someone that you know. The most common way for a virus to spread is through an infected attachment. To keep your computer virus-free, always take the following precautions:

  • Make sure you have antivirus software installed and your virus definitions are up-to-date. One of the best antivirus software packages available is Norton Antivirus.
  • Always save and scan the attachment first.
  • To save the attachment to your hard drive, right click on the attachment name (it usually appears as a line labeled "Attach" below the Subject line) and select Save As... from the pop-up menu. Save the attachment in a place where you can easily find it again, such as your Desktop or My Documents folder.
  • Now go to the saved file so you can scan it with your antivirus software. Right click on the file, and select the scanning option. In our example, Norton Antivirus is installed, so we select the option Scan with Norton Antivirus.
  • Only when the scan is complete and your antivirus software does not detect any virus should you open the attachment.

Technology Links

One of the best sites in Spanish to find tutorials of all kinds.
In Spanish only


This site is in English, and will prove interesting to those people who like to follow the latest news in IT. En Inglés para personas que siguen las últimas noticias en IT provenientes del gigante de la informática.


This site is in Spanish, and teaches you the basic concepts of computer hardware. The workshop section describes very well the steps to install the following: CD burner, hard drive, floppy drive, CD-ROM, memory, CPU, graphics card, power supply.
Only in Spanish

See other editions of Computers for Everyone:

Issue 3
Issue 4
Issue 5

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An E-zine (electronic magazine) that arrives in your email two times per month, information about interesting web sites and computer tips. To subscribe, go to the section "Subscribe" and put your email address.

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